Associate Procurement Officer

** Deadline to apply is 9 October 2025**

Context

The United Nations Assistance Mission in Afghanistan (UNAMA) is mandated by Security Council Resolution which was extended under Resolution

This mandate tasks UNAMA with the promotion and support of humanitarian assistance in line with humanitarian principles, human rights, equality for women and girls, inclusive governance, resilience, and economic stability, and using our good offices for principled and constructive engagement with all national, regional and global stakeholders in the pursuit of Afghanistan's peace and stability.

UNAMA reaffirms its strong commitment to the sovereignty, independence, territorial integrity and national unity of Afghanistan, as well as its continued support for the people of Afghanistan, within the framework of the UN Charter and other international laws and instruments.

Task description

Under the direct supervision of Procurement Officer/Assistant Procurement Officer, the National UN Volunteer will:

• Shopping Cart (SC) Management: Tracking and maintaining a system for shopping carts to ensure that all purchases are accurately logged, processed, and tracked through their lifecycle;

• Status Update of Cases: Monitoring the status of procurement cases, ensuring that all relevant stakeholders are kept informed of updates;

• Tender Opening Committee (TOC) and Technical Evaluation Reports: Tracking requests related to the Tender Opening Committee (TOC) and ensuring that technical evaluation reports are processed by the respective parties in a timely manner;

• Vendor Delivery and Payment Monitoring: Monitoring vendor deliveries and ensuring timely payment processing for goods and services provided by vendors;

• Monitoring Reports: Retrieving and reviewing monitoring reports based on established timelines and procedures to ensure all procurement processes are proceeding as planned;

• Tender Document Processing: Processing tender documents and preparing commercial evaluations and Best Value for Money (BVM) analysis to support procurement decisions;

• Processing Freight Bids: Processing and evaluating freight bids (RFO) by collecting quotations, comparing rates and services, and ensuring compliance with organization's policies and secure the most cost-effective and reliable transportation solutions.;

• Processing Purchase Orders: Creating, reviewing, and processing Purchase Orders (POs) in accordance with procurement procedures. This includes ensuring accuracy, obtaining necessary approvals, and maintaining proper documentation for audit and tracking purposes;

• Payment Methods and Vendor Banking Information: Coordinating payment methods with vendors and contractors, ensuring correct banking details are on file, and liaising with the relevant units such as Kuwait Joint Support Officer (KJSO)/Regional Service Center, Entebbe (RSCE) – Vendors Unit for payment processing;

• Assisting in Bidders/Vendors Meetings: Assist in coordinating and facilitating meetings with bidders and vendors;

• Assisting in Lease Negotiations: Supporting the negotiation process with landlords or landowners for leases in Kabul and regional areas, ensuring favorable terms for the organization;

• Document Archiving: Archiving procurement documents, purchase orders, contracts, and other essential paperwork. This includes preparing documents for handover to the Information Management Unit (IMU) and ensuring proper record-keeping for easy future retrieval;

• Coordinate with all technical units for administrative work to support Procurement Unit;

• Any other procurement and supply chain related responsibilities assigned by the supervisor;

• Organizational and Time Management Skills Required:

. Attention to Detail for tracking all the procurement stages and keeping records accurate and up to date.

• Effective Communication to ensure all stakeholders are informed of procurement status, case developments, and vendor payment issues;

• Analytical Skills for preparing commercial evaluations and Best Value for Money (BVM) assessments;

• Coordination and Negotiation skills when working with vendors, contractors, and landlords, especially during payment processing and lease negotiations;

• Document Management to ensure proper filing, archiving, and retrieval of procurement-related documents.

Overall, the Associate Procurement Officer has a role focused on procurement coordination, vendor management, financial processing, and documentation.

Languages

English, Level: Fluent, Required

Dari, Level: Fluent, Desirable

Pashto, Level: Fluent, Desirable

Required education level

Bachelor's degree in Bachelor's degree in business administration or business management. Completion of CIPS Level 4 is mandatory.

Skills and experience

3 years in the field of procurement and contract management