Test Administrator

9. SPECIFIC TASKS:

The Test Administrator is responsible for administering the following categories of tests to

eligible military and civilian personnel and their dependents as authorized by DANTES,

AFIADL, Air Combat Command (ACC), FAA, DLPT 5 and local regulations; additional

tests may be added as needed.

9.1 Provide Career Development Course (AFSC and unit) statistical data report to

ACC/DPPT by the fifth

calendar day of the month following the report period (each quarter of the fiscal

year).

9.2 Maintain Recurrent Training Messages (RTMs). Documents will be

received and must be used for the purpose of reminding and retraining

personnel in the proper prevention and/or handling of recurring problem

testing areas. All RTMs must be maintained in the testing office.

9.3 Scheduling and Exam Coordination Requirements, include but are not

limited to: Verification of eligibility (IAW Air Force Automated Education

Management System (AFAEMS)) and ongoing daily coordination with all

unit training managers. Ensure prompt reporting of End of Course (EOC)

test to unit training managers. Scheduling and ongoing coordination is also

required for The National Registry Examinations, FAA, DLPT 5 and other

specialized courses.

NOTE: Tests will be administered in accordance with instructions provided in testing

handbooks, test examiner guides, and TCO/ATCO instructions to ensure no possibility of

test compromise.

10. RELATED ADMINISTRATIVE TASKS:

The following tasks are elements of performance in the non-personal services contract for

which must be performed in conjunction with and in addition to the actual test

administration.

10.1 Check room prior to testing to ensure proper spacing between desks

and that adequate lighting, heat, and air exist. Ensure testing office and

testing room are kept in a condition conducive to good test performance, and

that an adequate circulation of fresh air is available.

10.2 Withdraw all test exams from safe prior to start of each test session.

10.3 Require all examinees to present official picture identification before allowing

them to test.

10.4 Check test materials for marks/missing pages before issuing them to students.

10.5 Maintain official DANTES log for all tests, showing the individual's name, the

test title and the start and stop times for all test intervals. Ensure each student signs

this Log upon receiving his of test and that all entries are complete and legible.

10.6 Instruct all examinees at the beginning of each session as follows:

a) To read carefully and follow instructions exactly as they are printed in the

test booklet.

b) To adhere to any prescribed time limits. The contractor will ensure that

all timing limits are adhered to and the examinee is aware of the time

requirements for each test.

10.7 Review each answer sheet as it is submitted by the examinee to ensure proper

completion.

10.8 Check each reusable answer booklet as it is returned for marks and erase them

completely. Check all booklets for missing pages and enter the time they are

returned in the test log.

10.9 Complete safe and test office security forms at close of each test session.

Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are

stored in the safe.

10.10 Lock the safes and testing office doors and windows before leaving the testing

office.

10.11 Prepare completed answer sheets, tests, checks/money orders, and any

unused tests that may need to be returned, for mailing to the various testing

agencies, according to the instructions for each type of test. All documents required

for mailing will be fully completed by the contractor, except for the TCO/ATCO

signature, prior to final check and sealing by the TCO/ATCO.

10.12 Inform TCO/ATCO immediately of any irregularities, which may represent

the potential for a test compromise or complaint from a testing candidate.

10.13 Check DANTES exams upon receipt and enter test, serial and part numbers

on the DANTES Automated Test Inventory Program (DATIP), ensuring that entries

are made no later than the first duty day after tests are received. Update DANTES

inventory sheets monthly via computer or by typing a new one.

10.14 Inventory contents of the safes (accountable DANTES and AFIADL

materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and

quarterly inventories.

10.15 Identify all newly arrived AFIADL tests on the envelope, showing the name of

the student, test identification number, date received, and expiration date. Enter all

in stock AFIADL tests into the data file in the established format. Contact the

squadron training NCO using the form provided to schedule testing ASAP.

10.16 Prepare DANTES order forms for TCO/ATCO signature and advise of

under or over-stocking of any test related item. Ensure adequate numbers of tests

and answer sheets are maintained at all times based on prior usage patterns, student

inputs and TCO recommendations.

10.17 Notify students when tests have arrived, first by mail and later by phone if

needed. File score reports in student records and enter score manually on front of

student's AF186.

10.18 Discard obsolete materials within 7 days of receipt of new publications and

ensure dated exams are returned by expiration deadlines.

10.19 Maintain the DANTES Examination Program Handbook (DEPH), ensuring

currency of all test instructions and policies.

10.20 Maintain a file of special order tests and handle all follow-up associated with

these tests.

10.21 Maintain statistical data related to test administration as required by ESO

and assist with reports and PowerPoint slides as requested. Such data will include

(but not necessarily be limited to) monthly statistics on types of tests administered

and to whom (by rank and service) and any additional test related data required for

semi-annual and annual reports.

10.22 Maintain all document and correspondence files in a neat and orderly

manner. Separate files by calendar year. Contractor will be responsible for making

file labels and setting up the file for each new calendar year.

10.23 Process all necessary paperwork required for optimum operation of testing

program.

10.24 Refer all questions on schedule changes or testing policy to the TCO/ATCO

and all questions on interpretation or application of test results to the counselors.

10.25 Prepare print and Rolling News advertising special testing (ASE, NTE, GRE,

etc) for ESO or ATCO review and signature at least 3 weeks before the test order

deadline.

9. SPECIFIC TASKS:

The Test Administrator is responsible for administering the following categories of tests to

eligible military and civilian personnel and their dependents as authorized by DANTES,

AFIADL, Air Combat Command (ACC), FAA, DLPT 5 and local regulations; additional

tests may be added as needed.

9.1 Provide Career Development Course (AFSC and unit) statistical data report to

ACC/DPPT by the fifth

calendar day of the month following the report period (each quarter of the fiscal

year).

9.2 Maintain Recurrent Training Messages (RTMs). Documents will be

received and must be used for the purpose of reminding and retraining

personnel in the proper prevention and/or handling of recurring problem

testing areas. All RTMs must be maintained in the testing office.

9.3 Scheduling and Exam Coordination Requirements, include but are not

limited to: Verification of eligibility (IAW Air Force Automated Education

Management System (AFAEMS)) and ongoing daily coordination with all

unit training managers. Ensure prompt reporting of End of Course (EOC)

test to unit training managers. Scheduling and ongoing coordination is also

required for The National Registry Examinations, FAA, DLPT 5 and other

specialized courses.

NOTE: Tests will be administered in accordance with instructions provided in testing

handbooks, test examiner guides, and TCO/ATCO instructions to ensure no possibility of

test compromise.

10. RELATED ADMINISTRATIVE TASKS:

The following tasks are elements of performance in the non-personal services contract for

which must be performed in conjunction with and in addition to the actual test

administration.

10.1 Check room prior to testing to ensure proper spacing between desks

and that adequate lighting, heat, and air exist. Ensure testing office and

testing room are kept in a condition conducive to good test performance, and

that an adequate circulation of fresh air is available.

10.2 Withdraw all test exams from safe prior to start of each test session.

10.3 Require all examinees to present official picture identification before allowing

them to test.

10.4 Check test materials for marks/missing pages before issuing them to students.

10.5 Maintain official DANTES log for all tests, showing the individual's name, the

test title and the start and stop times for all test intervals. Ensure each student signs

this Log upon receiving his of test and that all entries are complete and legible.

10.6 Instruct all examinees at the beginning of each session as follows:

a) To read carefully and follow instructions exactly as they are printed in the

test booklet.

b) To adhere to any prescribed time limits. The contractor will ensure that

all timing limits are adhered to and the examinee is aware of the time

requirements for each test.

10.7 Review each answer sheet as it is submitted by the examinee to ensure proper

completion.

10.8 Check each reusable answer booklet as it is returned for marks and erase them

completely. Check all booklets for missing pages and enter the time they are

returned in the test log.

10.9 Complete safe and test office security forms at close of each test session.

Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are

stored in the safe.

10.10 Lock the safes and testing office doors and windows before leaving the testing

office.

10.11 Prepare completed answer sheets, tests, checks/money orders, and any

unused tests that may need to be returned, for mailing to the various testing

agencies, according to the instructions for each type of test. All documents required

for mailing will be fully completed by the contractor, except for the TCO/ATCO

signature, prior to final check and sealing by the TCO/ATCO.

10.12 Inform TCO/ATCO immediately of any irregularities, which may represent

the potential for a test compromise or complaint from a testing candidate.

10.13 Check DANTES exams upon receipt and enter test, serial and part numbers

on the DANTES Automated Test Inventory Program (DATIP), ensuring that entries

are made no later than the first duty day after tests are received. Update DANTES

inventory sheets monthly via computer or by typing a new one.

10.14 Inventory contents of the safes (accountable DANTES and AFIADL

materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and

quarterly inventories.

10.15 Identify all newly arrived AFIADL tests on the envelope, showing the name of

the student, test identification number, date received, and expiration date. Enter all

in stock AFIADL tests into the data file in the established format. Contact the

squadron training NCO using the form provided to schedule testing ASAP.

10.16 Prepare DANTES order forms for TCO/ATCO signature and advise of

under or over-stocking of any test related item. Ensure adequate numbers of tests

and answer sheets are maintained at all times based on prior usage patterns, student

inputs and TCO recommendations.

10.17 Notify students when tests have arrived, first by mail and later by phone if

needed. File score reports in student records and enter score manually on front of

student's AF186.

10.18 Discard obsolete materials within 7 days of receipt of new publications and

ensure dated exams are returned by expiration deadlines.

10.19 Maintain the DANTES Examination Program Handbook (DEPH), ensuring

currency of all test instructions and policies.

10.20 Maintain a file of special order tests and handle all follow-up associated with

these tests.

10.21 Maintain statistical data related to test administration as required by ESO

and assist with reports and PowerPoint slides as requested. Such data will include

(but not necessarily be limited to) monthly statistics on types of tests administered

and to whom (by rank and service) and any additional test related data required for

semi-annual and annual reports.

10.22 Maintain all document and correspondence files in a neat and orderly

manner. Separate files by calendar year. Contractor will be responsible for making

file labels and setting up the file for each new calendar year.

10.23 Process all necessary paperwork required for optimum operation of testing

program.

10.24 Refer all questions on schedule changes or testing policy to the TCO/ATCO

and all questions on interpretation or application of test results to the counselors.

10.25 Prepare print and Rolling News advertising special testing (ASE, NTE, GRE,

etc) for ESO or ATCO review and signature at least 3 weeks before the test order

deadline.

3. QUALIFICATIONS:

Appropriate related professional work or volunteer experience of at least 1 year is

mandatory.

Knowledge of/experience with standardized educational and military testing programs is

required.

Knowledge of/experience with Microsoft Office Suite (Microsoft Word, PowerPoint, Excel

and Access) is required.

Knowledge of/experience in the following areas are required:

(1) The Defense Language Program Test (DLPT) procedures,

(2) The E-Exam process for loading individual student records,

(3) The Answer Sheet Manager for batching files related to Professional Military Education

(PME) testing,

3. QUALIFICATIONS:

Appropriate related professional work or volunteer experience of at least 1 year is

mandatory.

Knowledge of/experience with standardized educational and military testing programs is

required.

Knowledge of/experience with Microsoft Office Suite (Microsoft Word, PowerPoint, Excel

and Access) is required.

Knowledge of/experience in the following areas are required:

(1) The Defense Language Program Test (DLPT) procedures,

(2) The E-Exam process for loading individual student records,

(3) The Answer Sheet Manager for batching files related to Professional Military Education

(PME) testing,