HR/Admin Assistant

Requisition ID: req46387

Job Title: HR/Admin Assistant (Afghan Nationals Only)

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Helmand, Afghanistan

Work Arrangement: In-person

Job Description

• Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches.
• Receiving and attending to all visitors of IRC and directing them to proper offices after enquiry of their appointment.
• Responsible for the office notice boards, posting of information, clearing old information, proper arrangement.
• Ensure that all administrative daily usage forms are readily available for staff use in the field office compound.
• Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement.
• Keeping track of the staff timesheets for IRC field office, through a clean and systematic way, in which filing transparency should exist.
• Assisting in maintaining personnel files. Ensure all relevant documents are filed for field office staff.
• Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff in the field office.
• Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.
• Preparing of ID cards for new recruited staff and share to KBL with list for preparation.
• Attend and participate in trainings identified/organized by your supervisor.
• Follow any new procedures and guidelines designated in circulars from Country Director.
• To report any violations of the IRC Mandatory Reporting Policies
• To assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
• Carries out any job relevant duties as assigned by your supervisor.

Qualifications

• 1 to 2 years relevant experience with Bachelor Degree in BBA or relevant.
• Experience in working with international NGOs is preferred
• Ability to work under pressure.
• Prior experience working in a multi-cultural environment is an added advantage.
• Experience and knowledge of recruitment process and practice.
• Ability to work under administrative and programmatic pressures with detail orientation and professional grace.
• Written and verbal communication skills, English fluency required. Excellent command of National Languages
• Communication and reporting skills, Self-motivated, possessing persuasion skills, ability to maintain relationships, and able to work on own initiative.
• Computer skills (including MS Word, Excel, Access, and internet) an advantage.
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
  

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