Supply Chain Assistant

Requisition ID: req46612

Job Title: Supply Chain Assistant ( Afghan Males Only )

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Helmand, Afghanistan

Work Arrangement: In-person

Job Description

• Ensure each procurement process is transparently completed and sufficient procurement support document obtained to feed both procurement and finance files with the required documents and full audit trail.
• Under the direct supervision of Supply Chain Magner, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods.
• Ensure to assist the storekeeper and storage relevant activities whenever needed.
• Ensure timely purchase and delivery of goods to programs / requestors.
• Distribute monthly supply chain reports to the field FC and SC manager.
• To be able to learn and implement Budget Versus Actual (BVA) for all procurement relevant activities
• Assist Supply chain officer/Staffs on the day-to-day supply chain activities and proper file keeping and
• Cooperate supply chain department on day-to-day activities
• Numbering, Scanning, and filing of the procurement documents
• Preparing RFQs, RFPs other required procurement documents
• Cooperate procurement staff on the collection of quotation from the market
• Preparing of the suppliers list taking from the MPAs and procurement documents
• Issuing PO, s and other related payments forms through BVA
• In compliance with supply chain rules and procedures, support the related supply activities
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order
• Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
• Perform other related duties as required

Qualifications

• Bachelors degree of Business Administration is preferred.
• Proven strong academic track record.
• 1-2 years experience in supply chain, procurement
• Knowledge and understanding of Afghanistan Government Law
• Experience in collecting and searching data on the Internet.
• Communication skills in local language are must, command in English language preferred.
• High level of computer literacy (Excel, Word).
• Highly organized and self-motivated
• Demonstrated ability to do research
• Creativity, flexibility and ability to work within deadlines
• Maturity, initiative, tact and high sense of responsibility
• Demonstrated ability to work in a team
• Be honest and punctual

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
  

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