Finance and Grants Officer

Found in: beBee S AF - 4 weeks ago

Kabul, Afghanistan IRC - The International Rescue Committee Full time

**Job Description**

The PMU Finance and Grants Officers will work directly to support the Finance and Grants
Manager in day-to-day budget and grants management support to partners. He/She will be responsible for;

1 Recording Financial Transactions in SUN/Integra:
Ensuring that documentation is accurate, authorised, and complete for all financial transactions.
Maintaining easily accessible (physical and online) filing systems for all cash, bank, and general ledger vouchers.
Reviewing bank and cashbooks for all expenditure and income to ensure that they are correctly coded.
Ensuring that all income and expenditure is adequately authorized prior to uploading in the system.
Ensuring that the IRC financial procedures for Bank and Cash are always followed.
Passing of correction/Adjustment journals in the system
Uploading the approved Partner data into SUN/Integra.
Checking all the transactions are entered correctly
Ensure accounts and transactions are regularly allocated

2 Month end closure
Carry out all month-end closures steps in consultation with CO Finance
Ensure timely closure of monthly accounts including balance sheets transactions related to projects
Maintain month end closure check list and ensure that it is closely followed.
Carrying out bank/Cash and B/S reconciliations in consultation with CO Finance
Ensuring all data is fully booked in the systems. Partner payments duly recorded, and tracker maintained for payments and expenses. Supporting FGM in partner monthly/Quarterly reconciliations
Support Partners in completing their month end requirements. Provide feedback and training on reporting to these locations. Maintain a tracker to monitor Partner submissions.

3 Monthly Control Checklist
Support the Finance Manager in preparation of the Monthly Control Checklist (MCC) and the Monthly Financial Review Reports
Prepare and review all balance sheet control accounts with an emphasis on the monitoring of accounts; Intercompany, Accruals, statutory liabilities, Cash in Transit, Prepayments, Staff Advances and Programme Advances.

4 SUN/Integra Financial System
Liaise with CO Finance to ensure codes for the project are kept up to date (Staff, Projects, Partners, Suppliers, Assets, Property etc.)
Uploading budgets in the financial system in consultation with CO Finance
Ensure the uploaded information is correct
Creation of new accounting codes as required.

5 Training
With the support from the finance manager organise training on the IRC accounting systems to both Partner’s and non-financial staff
6 any other task assigned by supervisor.

**Qualifications**

3-4 years of finance experience (finance management);
USAID-specific budgeting and finance experience preferred;
Bachelor’s degree or equivalent experience, master’s degree is preferable in finance.
Excellent communication and coordination skills
Excellent communication skills in Pashto and Dari.
Wiling to travel and conduct field visits regularly.

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